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Title image: Payment & Cancellation Policies

Berg Adventures Policies, Payment and Registration Information

Payment Information:


Deposits are due along with a completed application when you join one of our trips. For most trips the trip deposit will be US $700. Exceptions to this include, but are not limited to, private trips, Mount Everest Expeditions and Mount Vinson Expeditions. Deposit prices are subject to change.

Payment Method

We accept Visa, Mastercard, personal check, money order, and bank wire transfer. For some trips with balances exceeding $10,000, you may be subject to additional fees should you choose to pay with credit card. Contact our office for details.

Payment Schedule

Full payment for all expeditions is due 90 days prior to the expedition departure date unless otherwise specified. Participants whose balances are not received by the 90 day deadline risk forfeiture of their place on the expedition.

Cancellation Information:

If you decide to cancel your trip, you must notify Berg Adventures in writing. If proper written cancellation notice is not received, all amounts paid and any reservations made will be forfeited. You will be assessed a cancellation fee according to the following schedule:

  • Full refunds, less US$150 registration fee, will be provided 90 days prior to course, trek or expedition date.
  • 50% refunds will be provided 60-89 days prior to course, trek or expedition date.
  • No refunds will be provided 59 days or less prior to course, trek or expedition date.
  • If you wish to transfer from one trip to another, you must notify Berg Adventures in writing and transfer will take effect upon receipt by us on a space available basis. If we are notified more than 60 days prior to departure, your deposit (less an administration fee of US$150) will be transferred.

Special Conditions

Some trips are subject to their own payment schedules and cancellation policies. These trips include, but are not limited to, Everest Expeditions, Vinson Expeditions and private trips. Should your trip fall into one of these categories, contact our office for details.

Trip Cancellation Insurance

We strongly recommend trip cancellation insurance for all expeditions. Due to the nature of government and operator permits, BAI must adhere to a strict refund policy. Please contact our office for insurance quotes and additional information about travel insurance coverages.

For the complete Berg Adventures International terms and conditions, , please refer to our Terms and Conditions Form.